NeurIPS 2025 Call for Affinity Events
NeurIPS 2025 Call for Affinity Events We are delighted to invite you to submit a proposal to organize an affinity event at NeurIPS 2025, which will be held in San Diego from Tuesday Dec, 2nd through Sunday Dec 7th, 2025. Affinity groups play a vital role at NeurIPS by promoting the diverse voices and ideas within various communities defined by shared identity. The goal of these events is to increase the visibility of work done by your members, foster interaction and discussion on topics unique to your community, and encourage your members to actively participate and showcase their work within the broader NeurIPS community. We believe these events are crucial for establishing research communities and creating safe, inclusive spaces for networking and socializing. We invite affinity groups interested in organizing an Affinity Event at NeurIPS 2025 to fill in the Application Form and email it (in PDF format) to: affinity-chairs@neurips.cc . Deadline to submit proposal: Jun 14, 2025 AOE To ensure a positive experience for the organisers and attendees, this year we are setting up an Agreement Form for all affinity organisers to adhere to. Please review, sign, and include the document with your Affinity Events Application. To support you throughout the process, we are hosting a session where you can ask any questions about the application process, timelines, etc. Please fill in your availability in here: https://www.when2meet.com/?30653762-W9aET If you have any questions, concerns, or feedback, please don't hesitate to reach out to us. Sincerely, Ioana, Merve and Sarthak NeurIPS 2025 Affinity Chairs affinity-chairs@neurips.cc Successful Page Load NeurIPS uses cookies for essential functions only. We do not sell your personal information. Our Privacy Policy » Accept
Executive Summary
The NeurIPS 2025 Call for Affinity Events invites proposals for organizing affinity events at the conference, scheduled to be held in San Diego from December 2nd to 7th, 2025. Affinity groups are encouraged to submit proposals to promote diverse voices, foster interaction, and create inclusive spaces for networking and socializing. The application process includes filling out an application form and an agreement form, with a deadline set for June 14, 2025. The call emphasizes the importance of these events in establishing research communities and increasing the visibility of work done by various affinity groups.
Key Points
- ▸ NeurIPS 2025 will be held in San Diego from December 2nd to 7th, 2025.
- ▸ Affinity groups are invited to submit proposals for organizing events.
- ▸ The goal is to promote diverse voices, foster interaction, and create inclusive spaces.
- ▸ Application forms and agreement forms must be submitted by June 14, 2025.
- ▸ Support sessions and Q&A are available for applicants.
Merits
Promotion of Diversity
The call for affinity events promotes diversity by encouraging various communities to showcase their work and increase their visibility within the broader NeurIPS community.
Inclusive Networking
Affinity events create safe and inclusive spaces for networking and socializing, which can lead to stronger research communities and collaborations.
Structured Support
The provision of support sessions and Q&A helps ensure that organizers have the necessary guidance and resources to successfully plan and execute their events.
Demerits
Limited Timeframe
The deadline for submissions is relatively close to the conference date, which may not provide sufficient time for organizers to plan and execute high-quality events.
Potential Overlap
There is a risk of overlap or competition among affinity groups, which could lead to fragmentation rather than cohesion within the community.
Administrative Burden
The requirement to fill out both an application form and an agreement form may impose an administrative burden on potential organizers, potentially deterring some groups from participating.
Expert Commentary
The NeurIPS 2025 Call for Affinity Events represents a commendable initiative to foster diversity, inclusion, and community building within the conference. By providing a structured framework for affinity groups to organize events, NeurIPS is taking a proactive step towards ensuring that all voices are heard and represented. The emphasis on creating safe and inclusive spaces for networking and socializing is particularly noteworthy, as it addresses the critical need for such environments in academic settings. However, the relatively short timeframe for submissions and the potential administrative burden on organizers are notable limitations. To mitigate these issues, it would be beneficial for NeurIPS to consider extending the submission deadline and streamlining the application process. Additionally, providing more resources and support for organizers could help ensure the success of these events. Overall, the call for affinity events is a positive development that aligns with broader efforts to promote diversity and inclusion in academic conferences.
Recommendations
- ✓ Extend the submission deadline to provide organizers with more time to plan and execute high-quality events.
- ✓ Streamline the application process by consolidating the application and agreement forms to reduce administrative burden.
